April 24, 2020
Dear valued Trade Partners,
As we continue to monitor our National and Provincial government’s responses to the COVID-19 outbreak, the well-being of you, our clients, partners, vendors and employees remains our utmost priority. As part of Lagois commitment to implementing preventative measures and maintaining the highest level of customer service, we ask you to contribute to our unified effort to reduce the spread of COVID-19 and maintain a safe and healthy environment for all.
Please see below, the Lagois Proposed Protocol on JOBSITE MEASURES to be implemented concerning the Covid-19 pandemic.
This is uncharted territory for all of us and we appreciate your understanding and cooperation in this matter. As many of our personnel are working remotely and the impact of absences related to self-isolation or quarantine continue amongst our industry partners, delays may occur. Should you have any questions or concerns, do not hesitate to reach out to our team. We will work through this together.
Please Stay Safe,
THE LAGOIS TEAM
1. Site Access
Applicable to All Clients, Subcontractors, Employees and Visitors:
All clients occupying dwellings in which work is being done, must complete the Coronavirus (COVID-19) Questionnaire (see appendix 1) before employees, subcontractors and visitors to the project can enter the worksite.
All employees, subcontractors and visitors to the project shall complete the Coronavirus (COVID-19) Questionnaire (see appendix 1) before entering the worksite. Furthermore,
The purpose of the questionnaire is to create a database of individuals attached to each project for future communication but more importantly to serve as a pre-screening of all who wish to work at or visit the worksite.
There are 3 key questions as to recent travel, symptoms and exposure to anyone with Covid-19 which all are asked to answer.
From a practical perspective:
- All employees of subcontractors, new workers and visitors must complete the Questionnaire.
- Anyone who answers “yes” to any of the 3 questions will NOT be permitted access to the worksite. Site management must be notified immediately.
- All questionnaires that are approved for access to the project will be collected into a database for ongoing project communication and ongoing monitoring of our worksites.
2. On-Site Protection Measures
2.1 Subcontractor Responsibility
All trades are expected to monitor their own workforce and ensure they are fit for duty. This will require a review of the health of each worker under each foreman’s supervision prior to entering project site, including the completion of the questionnaire by each worker. The Contractor shall put the necessary procedures in place to ensure the Subcontractors comply with this requirement.
2.2 Basic rules
The Public Health Agency of Canada (PHAC) recommends adopting the same basic respiratory hygiene measures applicable to the prevention of seasonal infectious diseases like influenza and the common cold.
The subcontractors shall be required to practice individual hygiene measures as indicated below:
- Wash their hands often with soap and water for at least 20 seconds, especially after using the washroom – use alcohol-based hand sanitizer if soap and water are not available.
- Avoid touching their eyes, nose and mouth with your hands, with or without gloves;
- When coughing or sneezing: cough or sneeze into a tissue or the bend of their arm, not your hand and dispose of any tissues you have used as soon as possible in a lined waste basket and wash your hands afterwards
- Avoid hugs and handshakes
2.3 Social Distancing on Site – Limit gatherings and groups
As a precaution, our work sites shall limit the number of persons on site to four people. The Contractor shall also be limiting sites to one trade at a time when possible. This shall facilitate social distancing as practicable, in line with recommendations from public health authorities.
We will ask our trade partners to examine their work assignments on-site to ensure your workers are planning their work together with consideration as to safe distancing of 1 to 2 metres apart and interaction.
We will ask our trade partners to collaborate with our Site Supervisors to come up with a schedule or other accommodation options as to work situations where multiple trades or workers are working together out of necessity.
2.4 Regular cleaning of worksite equipment
All site personnel shall clean and disinfect all ‘high-touch’ surfaces at the beginning and end of the work day at a minimum.
Some examples of high-touch surfaces include:
- Door-knobs and push bars
- Light switches
- Tools that are frequently used by more than one person (brooms, vacuums, garbage bin handles)
- Site safety and project boxes
- Shared radios and phones
- Toilet flush handles
- Chemical toilet handles and seats
The frequency of cleaning each work area and surface depends on the number of people who use it, the duration of use, and the presence of any objects which people might handle with their bare hands.
Frequent Cleaning of Protective Eyewear and Gloves
Materials such as wood, rebar and pipes, temporary structures such as formwork and braces, and even shared tools such as drills, crowbars, and saws, are rarely touched with bare hands.
Thus, they may require occasional cleaning but likely do not need to be disinfected. However, gloves can only protect when they are worn; removing and then putting them back on can cause cross-contamination. Subcontractors shall be required to clean, store and replace their gloves.
2.5 Disinfectants and Sanitizers
We will provide a supply of disinfectants and hand sanitizers throughout the site for general use. Please consult with our site supervisors.
2.6 Additional Measures for Toilet Facilities
The posting of an effective hand-washing method, like the one recommended by Ottawa Public Health, is mandatory near toilets at all times.
- Soap / paper towel, and hand sanitizing stations shall be checked frequently.
- A garbage bin shall be placed near the toilet’s doors to encourage people to use a paper towel to open the door.
Appendix 1 – Coronavirus (COVID-19) Preventative Measures
Questionnaire to be completed by all personnel entering the site
The Public Health Agency of Canada (PHAC) currently assesses the public health hazard associated with COVID-19 as high for Canada. Lagois Design-Build-Renovate is committed to take preventative measures to ensure the health and safety of all its clients, employees, sub-contractors and their employees, visitors and those around them, as well as our working environment.
Please complete this short questionnaire to ensure your presence does not pose a risk to the project and to return the completed form to the Site Supervisor and Lagois.
All employees assigned to this site must complete this form and submit to construction management prior to entering the site.
First and last name:
Company or Employer:
- Have you travelled or have you been exposed to a person who has traveled outside of Canada since March 12th?
Yes _____ No _______
If Yes – Date of Return or exposure? ___________________ (must be 14 days min to be on site)
- Do you currently have the following symptoms: fever, coughing and/or difficulty breathing?
Yes _____ No _______
- Have you been exposed to a person who has a confirmed or probable case of the COVID-19 infection?
Yes _____ No _______
Declaration: I hereby confirm that the information provided herein is accurate, correct and complete and that the responses submitted within this form are genuine.
I undertake to inform Lagois Design Build Renovate immediately in writing, of any changes to the information already provided and to update the information on this form whenever requested to do so.